About ID Auto Generation
ID Auto Generation means the process of automatically assigning a unique identifier to a record or piece of data. This can be achieved in different ways, for example by using the database’s auto-increment option or by generating a random alphanumeric code. The main purpose of auto-generated IDs is to make sure every record in the database has a unique number, which helps in quick access and proper data management.
Student Admission No. Auto Generation
To automatically assign Student Admission Numbers, go to System Settings > General Setting > ID Auto Generation and change Admission No from Disabled to Enabled.
When setting up Student Admission Number auto generation, it is advised to use a prefix with alphabet characters (e.g., SA). If you choose Admission No Digit as 4, then you must provide a Starting Value with 4 digits, such as 1000 or 1001, otherwise an error will occur. Also, ensure that the auto-generated admission numbers do not overlap with any previously existing admission numbers (entered manually).
If this mode is turned on, you won’t need to create admission numbers manually anymore—the system will generate them automatically. For automatic Admission Number generation, you need to provide the Admission No. Prefix, Admission No. Digit, and Admission Start From values, then click on the Save button. After saving, the student admission number auto generation will become active.
Staff ID Auto Generation
To enable automatic Staff ID creation, go to System Settings > General Setting > ID Auto Generation and switch Auto Staff ID from Disabled to Enabled.
While configuring Staff ID Auto Generation, it is suggested to use a prefix with alphabets (for example, SI). If you choose Staff ID No Digit as 4, then you must enter a Starting Value with 4 digits, such as 1000 or 1001. Otherwise, the system will display an error. Also, make sure that the automatically generated Staff IDs do not clash with any already existing IDs (entered manually).
If you keep this mode enabled, than you do not need to manually generate the staff id, it will generate automatically. To Generate Staff ID Auto Generation you have to fill the Staff ID Prefix, Staff No. Digit and Staff ID Start From and click on save button, your Staff ID Auto Generation will be active.