Inventory
About Inventory
The Inventory Module in FiNIMS is designed to keep a complete record of school inventory, including uniforms, shoes, specific books, notebooks, sports equipment, and much more. The main purpose of this module is to simplify tracking and management of all school assets. In this module, you can create Item Categories, Item Stores, Item Suppliers, add Items, and manage Item Stock. This ensures that every item can be tracked properly and issued when required.
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How to create Item Category?
To create an item category, go to Inventory > Item Category. Enter the Item Category Name and Description, then click on the Save button. You can view the added record in the Item Category List on the right side of the page. To edit an item category, click on the Edit icon in the list, and to delete it, click on the Delete icon.
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How to add Item Store?
To add a new item store, go to Inventory > Item Store. Enter the Item Store Name, Item Stock Code, and Description, then click on the Save button. The added record will appear in the Item Store List on the right side. To make changes, click the Edit icon, and to remove the store, click the Delete icon in the list.
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How to add Item Supplier?
To add an item supplier, go to Inventory > Item Supplier. Fill in the details such as Name, Phone, Email, Address, Contact Person Name, Contact Person Phone, Contact Person Email, and Description. After that, click on the Save button. The supplier will appear in the Item Supplier List. You can edit it using the Edit icon or delete it with the Delete icon in the list.
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How to add Item?
To add a new item, go to Inventory > Add Item. Enter the Item Name, select the Item Category, Unit, and write the Description. Then click on the Save button. The added record will appear in the Item List. To update it, click on the Edit icon, and to remove it, use the Delete icon.
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How to add Item Stock?
To add item stock, go to Inventory > Add Item Stock. Select the Item Category, Item, Supplier, Store, then enter the Quantity, Purchase Price, Date, attach any document, and add a Description. Click on the Save button. The added stock will appear in the Item Stock List. You can edit using the Edit icon or delete it with the Delete icon.
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How to Issue Item?
To issue an item, go to Inventory > Issue Item and click the Issue Item button in the top right corner. Select the User Type, Issue To, Issue By, and enter the Issue Date, Return Date, Note, along with selecting the Item Category, Item, and Available Quantity. Then click on the Submit button. The issued record will appear in the list.
To return an item, click on the Click to Return button from the Status column. A confirmation model will open. Once confirmed, the item will be marked as returned.
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How to check Stock Report?
To check the stock report, go to Report > Inventory and click on Stock Report. Here, you can view the stock list. You can also search by entering Item Name, Category, Supplier, Store, or check Available Quantity (items available to issue), Total Quantity (overall items in store), and Total Issued (items already issued).
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How to check Add Item Report?
To check the add item report, go to Report > Inventory and click on Add Item Report. You will see a complete list of all added items. You can also filter records by selecting a Search Type and clicking on the Search button. The filtered results will appear below on the page.
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How to check Issue Item Report?
To check the issue item report, go to Report > Inventory and click on Issue Item Report. This section shows a list of all issued items. You can search specific records by selecting a Search Type and clicking on the Search button. The results will be displayed below.
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